ARC Submission
#ARC-2026-1421
Lot 142 · Section 3 · Davidson Homes
Under ReviewElevations
Plan 2845 · Front, Side, Rear (rev. 2)
Colors & Materials
Brick · Trim · Roof · Garage door
Site Plan
Setbacks verified · Anti-monotony passed
Documents
4 PDFs · 18 photos · submitted Apr 28
Submission Workflows
Lot-level and master plan submissions move through Pipsy with multi-step forms, document and photo uploads, version history, and full traceability. Builders submit elevations, color schemes, and site plans through a tabbed portal that handles everything from initial draft to final approved packet — with field-level source labels so reviewers always know where data originated.
Anti-Monotony & Repetition Mapping
Built-in repetition rules enforce variety across the community based on your project's specific requirements. As builders fill out submission forms, watch "tentacles" extend in every direction across an interactive map — instantly revealing replication patterns and potential conflicts before they become problems.
Color & Material Management
Dedicated interfaces let builders submit color selections and materials for developer approval. Maintain community aesthetic standards without the back-and-forth of email chains and spreadsheets.
Saveable Color Schemes
Save and load schemes from nearby lots, then apply them to multiple lots at once. Full CRUD on the scheme library so your palette evolves with the community.
Color Repetition Awareness
When a builder submits a scheme, Pipsy surfaces the schemes already approved on neighboring lots so reviewers spot color clusters before they become a community-wide pattern.
Color & Material Submission
Scheme: Acme Coastal
Lot 142 · Section 3 · Davidson Homes
Under ReviewPalette
Brick
Acme Blend #142
Trim
SW Oat Milk
Roof
OC Driftwood
Front Door
SW Naval
Shutters
SW Iron Ore
Garage
SW Modest White
Repetition Check
Brick color clusters detected
Acme Blend #142 is already approved on Lot 138 (3 lots away) and Lot 146 (4 lots away). Inside the 5-lot rule — reviewer can override.
ARC Control Systems
Full management control for developers to review master plans and individual site submittals. Approve, reject, request revisions, or apply conditional approvals — all with the date stamps, attachments, and history you need to defend every decision.
Conditional Approvals
Approve a submission with conditions attached so builders can move forward while addressing outstanding items. Every condition is tracked to closure.
Reviewer Dashboards
Reviewers see exactly what's queued, what's stuck, and what's ready for the next ARC meeting — with one-click access to approval packets and full lot history.
Approval Packet Downloads
Generate complete approval packets on demand for any lot — elevations, colors, materials, site plan, conditions, and reviewer notes in a single PDF.
Master Plan Submittals
Complete elevation submission system for builders to upload and manage master plans with full version control. Handles bans by community, classification of standard vs. non-standard plans, and sqft reconciliation across marketing and ARC records.
Master Plan
Davidson Homes
Plan 2845 · The Magnolia
StandardElevations (3 of 4 approved)
Sqft Reconciliation
ARC
2,845
Marketing
2,845
Variance
match
Community Bans
Not approved for use in Phase 4 Estates
ARC Reporting
A purpose-built reporting layer keeps developers and ARC committees honest about what's actually happening in the community.
Standard vs. Non-Standard Plans
See at a glance which builders are submitting plans that match your master library and which are deviating — with the ability to drill down into every exception.
Marketing vs. ARC Sqft
Automatic detection of mismatches between what's being marketed and what was actually approved by ARC — so the public-facing data never drifts from the approved record.
Fee Status Tracking
Track ARC fee status per submission with weekly reporting filters so nothing falls through the cracks between builders, ARC, and accounting.
Lot Fee Buckets
Tracking individual checks and wires against individual ARC submissions is one of the most thankless jobs an ARC team has — and it's where money quietly slips through the cracks. Pipsy's Lot Fee Bucket system flips the model: builders prefund a bucket with a single check or wire, and the ARC team draws fees from that bucket as submissions come in.
No more matching a $300 wire to a specific lot submission a week later. No more chasing a builder for the right amount on the right submission. The bucket carries a running balance, every fee application is logged with the lot and submission it belongs to, and the builder gets a clean statement of where their money went.
Builder-Funded Buckets
Builders submit checks or wires once and Pipsy adds the funds to their named bucket. Multiple deposits accumulate into a single working balance.
Fee Application Against Balance
ARC fees, resubmission fees, and material review fees draw from the bucket automatically as the team processes each submission — no separate invoice cycle required.
Running Balance & Low-Funds Alerts
Balances are visible to both the ARC team and the builder. Pipsy can alert the builder when their bucket runs low so submissions never stall on funding.
Per-Bucket Statements & Audit Trail
Every deposit and every fee draw is timestamped against the lot and submission it relates to — pull a full statement for any builder at any time without rebuilding it from email and spreadsheets.
Builder Bucket
Davidson Homes
Balance
$4,250
Wire received
Apr 12 · Ref #W-7714
ARC fee — Lot 142, Sec 3
Apr 14 · Submission #4821
Material review — Lot 144
Apr 18 · Submission #4847
ARC fee — Lot 158, Sec 4
Apr 22 · Submission #4863
Resubmission fee — Lot 142
Apr 26 · Submission #4821
Color scheme review — Lot 158
Apr 28 · Submission #4863
Field Compliance & Inspections
Pipsy's compliance suite extends ARC into the field. Template-based inspections, mobile drive mode with GPS, photo capture per lot, and full builder-corrections workflows turn ARC enforcement from a paper process into a living, auditable system of record.
Template-Based Inspections
Build inspection templates with custom fields, severity levels, and direct guideline references — load the template against any selection of lots and inspect from the same playbook every time.
Mobile Drive Mode with GPS
Inspectors drive the community with GPS-aware lot cards, capture photos, mark issues, and save drafts — even with spotty connectivity. Breadcrumb trails confirm coverage so no street is missed.
Builder Corrections Workflow
Findings flow directly to builders with a structured corrections workflow. Re-inspections close the loop with a full audit trail of who fixed what, when.
PDF Inspection Reports
Generate per-lot inspection PDFs and community-wide materials summary reports on demand — share with HOA boards, builders, or ARC committees in seconds.
Field Inspection
Drive ModeLot 142 · 2410 Blackberry Ln
29.7604° N
Template
Phase 3 Quarterly · 18 checkpoints
Findings (3)
Trash & debris on lot
Guideline 4.2 · 3 photos
Fence posts not stained
Guideline 7.1 · 2 photos
Address signage faded
Guideline 2.4 · 1 photo
Routes to builder
Davidson Homes · Sarah Mattson
