Lot Contracts
The full lot contract lifecycle lives inside Pipsy — from initial agreements with builders, through pricing changes, fee structures, and document storage, all the way to final closing. Every contract carries the metadata your title companies, banks, and accounting team need.
Configurable Contract Fields
Define the fields and document types you care about, per community.
Builder Finance Entities
Assign each contract to the right builder finance entity for cleaner reporting.
Fee Structures
First-class support for the fee patterns common across master-planned communities.
HUD Docs & Closing Files
Upload, store, and retrieve every closing document by lot or by contract.
Takedown Schedules
Input detailed takedown schedules for every builder. Pipsy reports ahead/behind status against contracted timelines with footer totals across the whole project — so the same view that tracks one lot also rolls up to the entire developer portfolio.
The financial mechanics, handled.
Earnest Money
Refundable and non-refundable deposits tracked per builder, per contract, per lot — with automatic application toward closing and refund handling on cancellations.
Multi-Jurisdiction Tax Rates
County, city, MUD, ISD, and other special-district rates captured per lot and auto-applied. Rate changes ripple to every projection, every closing instruction, every report.
Automatic Escalations
Prime rate adjustments, CPI escalators, date-driven step-ups — Pipsy applies the escalation logic from each contract to every takedown price without anyone re-running the math.
First Lien Coordination
First-lien lender info, payoff schedules, and partial-release tracking sit on every developer lot — so closing instructions ship with the right release language and the lender's payoff is coordinated without manual chasing.
Builder Takedown Requests
Sales managers can now request takedowns directly through Pipsy's builder mode — kicking off a structured request flow that routes to the developer for review and approval. The back-and-forth that used to live in email and spreadsheets becomes a first-class workflow with a clean audit trail.
Takedown Request
TR-2026-0428
Davidson Homes · Phase 2
Awaiting developerSchedule line
Phase 2 takedown #3 · due May 7, 2026
Lots requested (14)
Estimated takedown value
Submitted by
Sarah Mattson · Davidson Sales Manager
Apr 28 · 3:42 PM
Lot Contract Instructions
Every lot contract carries instruction sets that govern how the lot moves through closing. Pipsy now exposes those instructions through a dedicated overview page, single-instruction detail views, and mass-status tools — so you can see the entire compliance picture at a glance.
Instruction Overview
A single page showing instruction status across every lot and contract, with built-in calc helpers for the math your closing team runs every week.
Single-Instruction View
Drill into any instruction with detailed formatting, attached docs, and full follow-up tracking from the moment it's issued to the moment it's closed.
Mass Status Updates
Update instruction status across many lots at once — the kind of bulk action that saves your closing manager an afternoon every week.
Lot Fees
A complete lot fees system tracks deposits, payment stages, and the builder fee register against every lot in the project. Marketing fee columns flow into the same reports your finance team already runs — no parallel spreadsheet, no reconciliation surprises.
Deposit Stages
Track deposit collection across builder-defined stages with running balances.
Builder Fee Register
A definitive register of fees owed by builder, by community, by lot.
Marketing Fee Columns
Marketing fees show up everywhere they need to without standalone bookkeeping.
Contract & Instruction-Specific Fees
Fee structures vary per builder, per contract, and even per instruction set — Pipsy carries that nuance through to every takedown and every closing without anyone hardcoding it twice.
Lot Pool
ActiveCastle Hills · Phase 3
148 total lots
Pool Inventory
Available
47
Reserved
12
Allocated
89
Active Reservations
Davidson Homes
8 lots, 50’ · expires May 12
Newton Homes
4 lots, 60’ · expires May 15
Stepan Homes
2 lots, 70’ · expires May 20
Developer Held
6 lots held back for resale strategy
Lot Pooling & Reservations
Manage lot pooling arrangements with a dedicated map view that segregates developer lots from builder-held lots. The integrated reservation system gives builders access to pooled inventory exactly when they need it — and gives developers the visibility to never over-commit.
Cash Flow & Land Pipeline
Cash flow projections and land pipeline visualizations give developers a forward view into the financial health of the project. Pipe contracts, takedowns, and fees feed the projections automatically — no manual model maintenance required.
Cash Flow Projection
Next 6 months
Castle Hills
$26.0M total
Projected Inflows
Pipeline Composition
Land Pipeline
Automatic Document Generation
Closing instruction documents are generated automatically for title companies and banks, eliminating manual paperwork and reducing errors. Every document carries the metadata it needs to pass downstream review the first time.
Closing Instructions
Generate full closing instruction packets on demand for any lot, ready to hand off.
Wiring Instructions on File
Title company and lender wiring instructions stored per builder, per contract, per closing — so funds flow to the right account every time, no last-minute email scramble, no transcription errors.
Contract vs. Closing Comparison
A dedicated report flags every gap between what was contracted and what actually closed — so nothing slips through.
Developer Lot Inventory
Real-time financial reporting on developer-held lot inventory with full drill-downs into status, pricing, and projected revenue.
